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Ferret Blog

  1. List of Ways Ferret Software is being Used

    With video’s and further information about each:

    Contact the Ferret Software team to learn more about how Ferret can work for your business processes.

    Read more
  2. Nimbus and Ferret Accounts Payable Automation: Schick Construction save half a full time employee

    The following case study is based on information provided with thanks by Hendrik Van Blerk, who initiated this project at Schick Construction and project managed its integration into Nimbus, the core business system.

    “The bottom line, using Ferret Software for processing electronic pdf and hard copy invoices and Nimbus AP Automation potentially saved Schick the equivalent of about half a day full time employee and not to mention quick turn-around time for approvals by Managers.”

    Read more
  3. 90 Second Explainer Video - Ferret Approval & Coding Tool (FACT)

    This 90 second explainer video demonstrates how simple it is to increase efficiency in your accounts payable team and start saving valuable time.

    Watch video now - https://www.youtube.com/watch?v=0enVK_hVfU8 

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  4. Right Size Right Fit Accounts Payable Automation - Tenon User Video

    This User Video shares the process of moving from a manual AP process to an automated AP process.

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  5. Video: 90 Second Overview of Ferret Document Management System

    In this video - see how you can file ALL your information into one simple system with Ferret Software Ltd. https://www.youtube.com/watch?v=oqVGuYC9tCU  

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  6. Ferret Software on YouTube

    Watch new videos on Ferret Software’s YouTube Channel - click here

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  7. User Story - Managing Export Shipping Documentation at Tenon

    Manufacturing Giant Tenon manage over 5000 new Export Shipping Paper Documents each month. They were looking for a way to streamline this business process and found that Ferret Document Management System was a great fit.

    View the video on YouTube - click here  

    Read more
  8. Ferret End-of-Year Staff Photo

    Ferret Software Team: Christmas end-of-year staff function held at the Blueberry Café near Cambridge.

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  9. Southern Cross Halved Invoice Processing Time With Ferret Software

    “Today, we’ve halved the processing time per invoice and expect this to reduce further as we refine the import process and expand its use across other processes.”

    Dreeson Andrew, Financial Controller at Southern Cross Health Society (Auckland, NZ)

    Read more
  10. Manufacturing Giant Tenon Implemented Two Ferret Software Solutions This Year!

    “Ferret Software is user friendly and simple, implementation is completed without huge time effort, and the support team are always readily available to support with full knowledge in the product.”

    IT Manager Tenon Manufacturing Ltd.

    Read more
  11. What is Accounts Payable Automation?

    When a company receives an Accounts Payable Invoice they must review, receipt, approve, code, and pay the invoice. When a company receives hundreds of invoices per month this becomes less of a repetitive ‘must-do’ task and becomes an opportunity for productivity gains via Accounts Payable Automation.

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  12. What are the benefits of Accounts Payable Automation?

    Below we have categorized and summarized the benefits of Accounts Payable Automation. Whether your company processes 100 or 1000 invoices per month Accounts Payable Automation will benefit your company in many ways. 

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  13. TechnologyOne & Ferret - Transforming Accounts Payable With Data Entry Automation

    In this demo video TechnologyOne demonstrate how to automate your Accounts Payable Invoice Processing by using Ferret Software's AP Automation technology integrated with TechnologyOne.

    To view the demo video visit - https://www.youtube.com/watch?v=EkjDZbZRgOA

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  14. New Demo Video - Xero & Ferret Accounts Payable Approvals and Coding System

    This video demonstrates Ferret Accounts Payable Approvals and Coding System with Xero Integration

    To view demo video click - https://www.youtube.com/watch?v=veirehJ73qk

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  15. Ferret Strategic Planning Day Photo’s

    All staff of Ferret Software gathered at their Hamilton, New Zealand offices on Monday 27th June, 2016 for a Strategic Planning Day.

    Everyone contributed on the vision and future direction of the company, with a great sense of team spirit and lots of fun during the day.

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  16. What are Document Management Systems?

    Document Management Systems have evolved beyond just filing the email, Electronic Document or scanned PDF.  A Document Management System now needs to be tightly integrated with the organisations existing business records, information and processes.

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  17. BaptistCare reaps benefits with TechnologyOne and ScanWatcher

    With TechnologyOne and ScanWatcher, we’ve reduced time spent processing and retrieving invoices and improved AP efficiency.

    Read more
  18. Whittaker’s saves a lot of time in high pressure situations with Ferret

    Our factory generates a lot of paper records every day and traceability is very important to us. Ferret has enabled us to store all our files in a systematic order and we are able to access records whenever we want them. 

    Read more
  19. Version Control Software: How it works

    A common workplace document management issue is managing many versions of the same document.

    The version control problem can be significant resulting in issues including:

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  20. NZ firms have Less Paper but new problems

    Paper has reduced in NZ businesses over the past decade. However as you move towards a paper free environment new problems are created as electronic documents must be made secure, accessible, sharable and searchable.

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  21. Accounts Payable Approvals Automation Case Study - Auto.I.T EQUIP & Ferret

    “Ferret AP Approvals System achieved our goal to be as efficient as possible in the Admin area. As Ferret has a sync the two systems are able to talk to each other. If an Auto.I.T EQUIP user is finding they have a bottleneck in their AP process I would recommend that they look at this software”

    Chris Renton – CFO – Webbline Agriculture Ltd.

    Read more
  22. Reasons to use ERP System - SAP Business One

    Ferret Software has teamed up with Christchurch based Business Evolution Group to provide SAP Business One users with Accounts Payable automation technologies. 

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  23. Ferret End of Year Staff Photo’s

    Ferret Software recently had their end of year staff function on Lake Taupo. They enjoyed a perfectly sunny and windless day on the lake which included catching a number of trout and shooting skeet.

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  24. Staff member Andrew Storm discusses his Outlook email filing habits on his 4 year Ferret anniversary

    “Since starting at Ferret I have sent and received 62,895 emails and thanks to Ferret Document Management System my inbox is still empty."

    Read more
  25. Chester Consulting - WorkflowMax User Story

    Engineering firm Chester Consulting uses Ferret Document Management System and WorkflowMax to manage jobs and projects.

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  26. 4 ways to automate your accounts payable invoice process

    The following describes four ways technology can be implemented to automate your accounts payable invoice process:

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  27. 5 Good Reasons Why Computer Maintenance is so Important

    Computers work well when they are taken care of, you could have the best computer network money can buy, but without regular IT maintenance and servicing you may not get best bang for your buck.

    Here are 5 good reasons to why it’s a good idea to maintain your IT network

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  28. Reasons regulators prefer Document Archiving Software over paper retention

    Document Archiving is the process of moving documents into a separate storage place for long-term retention. These documents are often important, needed for future retrieval or required by law to be retained.

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  29. Capterra rates Ferret Software as Best Document Management System in NZ

    Capterra reviews the best document management systems in the world and gave Ferret Software a rating of 4.5 stars out of 5 in the categories of – Overall, Ease of Use and Customer Service.

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  30. “A Good Solid Document Management System”

    "It's been a great way to store documentation electronically in a systematic and orderly manner. We like the way you can link accounts, input notes and search for clients and documents." 

    Read more
  31. Latest Twitter News for Ferret Document Management System

    Doc management software @FerretSoftware explain how the integration works between WorkflowMax & Ferret on their blog! http://hubs.ly/y0NTTJ0

    Read more
  32. Distributors: Purchase Order Data Entry Automation

    Distributors often receive a large number of electronic PDF Purchase Orders/ Sales Orders. The data entry of these can be automated using Ferrets 

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  33. Ferret becomes a WorkflowMax (Xero Practice Manager) Official Add-On

    Ferret Software Ltd. has become an official Add-On to WorkflowMax (Xero Practice Manager) and offers integration between the two systems.

    Read more
  34. Email Document Management

    Email Document Management

    When your staff rely purely on Outlook to manage emails they face many challenges.

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  35. WorkflowMax with Ferret Document Management System Q/A

    We asked Eleanor Shakeshaft – Director Bain EMA (Western Australia) four questions about how WorkflowMax works with the Ferret Software. 

    Read more
  36. NZ Construction News Magazine Features Ferret

    April 2015 edition of NZ Construction News Article about Ferret Software

    The Article – ‘Getting on top of document and email management’, focuses on kiwi construction and engineering businesses age-old time wasting issue – they cannot find paper, emails or files when they need them. This becomes painful when they need to review the job.

    Read more
  37. Data Entry Software

    “Due to staff no longer having to manually key in the data from each Sales Order we are saving approximately 150 hours per year of data entry time." 

    Read more
  38. ‘Content Search’ – how it changes the way you work

    ‘Content Search’ or ‘Search on Content’ means you can search for content within MS Office documents, emails and pdf’s.

    Read more
  39. Invoice Management System

    Ferret’s Invoice Management System is used by hundreds of the largest companies to manage invoices.

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  40. China, Malaysia and Singapore Document Management

    Document Management Software in China, Malaysia and Singapore

    Many large and reputable companies in the China, Malaysia and Singapore area use New Zealand based company: Ferret Software Ltd. For Document Management and Accounts Payable Automation.

    Read more
  41. Austbrokers Acquire Broker Web Management

    This article announces the news that Austbrokers have acquired Insurance Group - Broker Web Management.

    ‘BrokerWeb Management is a leading broking cluster network, similar to Austbrokers’

    Read more
  42. Invoice Scanning

    Invoice Scanning Software gives you the ability to bulk scan your Accounts Payable Invoices and electronically index them in an easy-to-use and efficient way. With our Invoice Scanning Software you will confidently be able to eliminate your paper accounts payable filing system allowing you to find any invoice within a few seconds.

    Read more
  43. Review YOUR Information Systems and Processes

    If you would like to review YOUR Information Systems and processes then please contact us for a no obligation demo and/ or discussion.

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  44. 25 Ways To Use Ferret Document Management Software

    1. Accounts Payable

    2. Asset Managment

    3. Email Filing

    4. Job Management

    Read more
  45. Ferret Planning Session Photo

    Photo taken 11 August, 2014

    This photo was taken during a Software Planning Session at our development offices in Hamilton, New Zealand.

    New and exciting things to come!

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  46. Customs and Excise Act 1996: Electronic Filing of Customs Records

    This legislation stresses the importance for freight agents to maintain a good record/ filing system. This filing system must have the ability to quickly and easily present all documentation and failing to do so can have serious consequences.

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  47. ‘Ferreting’ - New dictionary meaning

    ‘Ferreting’ - refers to the Ferreting/ scurrying behaviour of the ferret animal which resembles people’s behaviour when searching for lost and misplaced documents or e-mails. 

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  48. Data Governance is a Manager’s Responsibility

    An IT mindset has dominated the way organizations view and manage their data, even as issues of quality and consistency raise their ugly head. One reason for this is that the “Manager” does not want to be involved on an on-going basis.

    Read more
  49. How do I file emails in Outlook?

    Standard practice for Outlook users is to create folders and subfolders then drag emails into the relevant folder. 

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  50. August 2014 Newsletter

    Click here to read the August 2014 Newsletter

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  51. Folders VS Ferret

    This question comes up often "what is the difference between organising documents into folders VS Ferret document managment indexing?".

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  52. Fish & Game: Hunting for Documents and Information

    Over the years different people had built their own document filing systems – “Re-inventing the wheel”, meaning everyone was doing something different.

    We were beginning to run out of space in our paper archive room. It could take days to collate historical data.

    Read more
  53. June 2014 Newsletter

    This newsletter covers the following topics:

    Internal Dispute Resolution System

    Brokers Behaving Badly – Article

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  54. Badly behaved brokers prompt learning opportunity

    “Brokers who have been accused of dishonesty, negligence and resorting to personally insulting their clients are among the types of complaints received by the Insurance & Savings Ombudsman so far this year”

    Read more
  55. Dispute Resolution System Using Ferret

    Ferret recently assisted customer (ILG Insurance) to set up Ferret as an Internal Dispute Resolution System.  There is a legal requirement for Insurance and Financial Service Providers to have an Internal Dispute Resolution System.​

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  56. Austagencies centralize all communications with Ferret Software

    "We recognised the opportunity to deploy a system that allows us to centralise all of our communication and rating notes in a structured and controlled manner that has close integration to our core underwriting platform."

    Read more
  57. Kiwi firm goes global thanks to brokers

    Word from Kiwi brokers about the benefits of using a Kiwi document management system has reached across the ditch to Australia and beyond with the company now making headway in the USA and UK with its innovative products

    Read more
  58. HHL Group use Ferret to process and file 26,000 paper timesheets per fortnight

    "Our storage costs have reduced dramatically and I no longer am moving countless numbers of archive boxes"

    Read more
  59. Happy client – Ferret team goes above and beyond

    "Probably not PC but here you go"

    Read more
  60. Technology One Evolve 2014 Conference

    Many Technology One customers use ScanWatcher specifically for scanning paper AP invoices.  It can be used in conjunction with Auto Invoice Matching in Tech One Financials to fully automate the process of matching incoming invoices to purchase orders.

    Read more
  61. Forestry Tasmania reduces costs with ScanWatcher

    "All the information they require supporting a transaction is at their finger tips."

    Read more
  62. Benson Insurance Brokers Ltd

    "Our office has been transformed, time use is so much better."

    Read more
  63. Ferret Staff Photo:  2013 Christmas Party

    Photo taken 8-12-2013 at The Woodbox in Mystery Creek, Hamilton, New Zealand

    From left to right – Jouni Karppinen, Tony Hao, Nicholas Stuart, Phil North, Norm Cogdale, Erkka Peltoniemi, Bronson Dredge, Aaron Martin, Andrew Storm, Chelsea North. Missing: Rolando Milian

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  64. Ferret User Tips and Tricks

    We have noticed that many Ferret users are unaware of many of the cool features of Ferret. Reading the User Manual is not very popular smile. So what we are going to do is to send out a monthly Ferret Tips and Tricks email, 

    Read more
  65. How to Avoid Big Volumes of Unstructured Documents

    When an electronic document, email or a scanned paper file is stored in a Windows folder and not indexed in a meaningful way, the file is considered unstructured.

    Read more
  66. Ferret is a Proud Member of Home Care Association of America (HCAOA)

    We provide an electronic document filing solution to Home Care Agencies enabling them to view all documents and correspondence relating to a caregiver or client from one place.

    Read more
  67. Storing Telephone Recordings for legal protection

    Ferret Software spoke to customer Hawkes Bay Insurance about recording all telephone calls coming in or out of his office and electronically filing the recordings against the client’s name, within Ferret Document Management System.

     

    Read more
  68. Video: Ferret Staff go above and beyond

    Video: Ferret Staff go above and beyond

     

    Ferret Staff have shown their commitment to customers today when returning from a training session in the South Island.

     

    Their plane landed at Wellington Airport with a few bumps on the way in.

     

    Click here to view the video.

    Read more
  69. Customer Referral Program - iPad Mini Reward

    Ferret Software Ltd. encourages all customers to participate in its Customer Referral Program. For each “qualified” referral that becomes a customer within one year of the referral date, you will receive an iPad Mini. You can submit as many referrals as you like, each of which qualify to win.

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  70. NEW: Web Based Support for Customers

    Ferret Software's Customer Support Team use a web-based ticketed support system to assist them to track and deliver excellent customer support. Once registered, all you need to do to submit a ticket is email helpdesk@ferretsoftware.co.nz

    Read more
  71. Avoiding “Death by email” - Huron Legal

    In this article the Managing Director of Huron Legal discusses email management within Law firms. He highlights the problems attorneys face when relying on their inboxes and identifies the email management features to look for in a Document Management System.

    Read more
  72. Secret Ballot: Staff vote Ferret as best thing to happen in 2012

    Each year Matt Jensen Insurance hold a secret ballot where all staff rank the top things that happened during the year. Included in the list are business changes (good or bad) including new innovative products, acquisitions, process improvements and team building exercises.

    Read more
  73. Colliers Save Time with Ferret Document Management System

    “Once our staff changed their mind-set and realised that paper was no longer required, the Ferret system become liberating. We just wish we had installed it five years ago!”

    Read more
  74. Ferret Software upgrades ScanWatcher Users to Version 5

    Ferret Software recently began upgrading its hundreds of ScanWatcher users to Version 5. The purpose of the upgrade was to ensure users stay up-to-date with the latest technology while introducing new features to increase the ways ScanWatcher can be used.

    Read more
  75. Ferret Receives 100% User Adoption Rate

    Auckland based company, Baileys Insurance, had all 13 staff members up and running on Ferret Document Management System in only one day. The bulk scanning process was described as “a piece of cake” and they have not needed to refer to paper documents since the install.

    Read more
  76. Christchurch Earthquake Effects on Ferret Customer - FMR Risk

    "Having Ferret in place meant the only sleepless nights due to the Christchurch Earthquakes were the Earthquakes themselves and not worrying about accessing client files." Mark O'Donnell, Crombie Lockwood NZ Limited (formerly FMR Risk)

     

    Read more
  77. ScanWatcher User Survey Results – Reasons to view an AP Invoice

    The following are the results of a survey conducted with some of our ScanWatcher customers throughout New Zealand, Australia, SE Asia and Europe.

    Read more
  78. Increased cost of NZ stamps - Reasons to send invoices as e-mail attachments

    New Zealand Post Group has increased the cost of a standard domestic letter stamp from 60 to 70 cents, starting on July 1, 2012.

     

    Read more
  79. How does Ferret Software improve your bottom line?

    Ferret Software spoke to Hurford Parker Insurance in Hastings about how implementing Ferret Document Management System improved their bottom-line. They initially purchased Ferret to improve their overall system and processes and to improve the delivery of insurance broking services to clients but in a addition to this they were very impressed with the savings they achieved.

    Read more


Our Customers

  • Schick Construction save half a full time employee

    The following case study is based on information provided with thanks by Hendrik Van Blerk, Director of IT at Schick Construction.

    “The bottom line savings of Ferret DragItIn Software and Nimbus AP Automation was about half of a full time employee.”

    Read more
  • Carr and Haslam Limited

    "We are very happy with Ferret, no issues, find everything we want and its easy. We like it, love it and it does a great job."

    Chris Carr

    Read more
  • User Story - Managing Export Shipping Documentation at Tenon

    Manufacturing Giant Tenon manage over 5000 new Export Shipping Paper Documents each month. They were looking for a way to streamline this business process and found that Ferret Document Management System was a great fit.

    View the video on YouTube - click here

    Read more
  • Southern Cross

    “Today, we’ve halved the processing time per invoice and expect this to reduce further as we refine the import process and expand its use across other processes.”

    Dreeson Andrew, Financial Controller at Southern Cross Health Society (Auckland, NZ)

    Read more
  • Southern Cross

    “Today, we’ve halved the processing time per invoice and expect this to reduce further as we refine the import process and expand its use across other processes.”

    Dreeson Andrew, Financial Controller at Southern Cross Health Society (Auckland, NZ)

    Read more
  • Tenon

    “Ferret Software is user friendly and simple, implementation is completed without huge time effort, and the support team are always readily available to support with full knowledge in the product.”

    IT Manager Tenon Manufacturing Ltd.

    Read more
  • Tenon

    “Ferret Software is user friendly and simple, implementation is completed without huge time effort, and the support team are always readily available to support with full knowledge in the product.”

    IT Manager Tenon Manufacturing Ltd.

    Read more
  • Whittaker’s

    Our factory generates a lot of paper records every day and traceability is very important to us. Ferret has enabled us to store all our files in a systematic order and we are able to access records whenever we want them. 

    Read more
  • Webbline Agriculture Ltd

    “Ferret AP Approvals System achieved our goal to be as efficient as possible in the Admin area. As Ferret has a sync the two systems are able to talk to each other. If an Auto.I.T EQUIP user is finding they have a bottleneck in their AP process I would recommend that they look…

    Read more
  • John Rae Insurance

    "It's been a great way to store documentation electronically in a systematic and orderly manner. We like the way you can link accounts, input notes and search for clients and documents." 

    Read more
  • Fish & Game

    “Ferret totally improved our ability to get our hands on information, saves us a lot of time, and we just love it. It’s easy to operate, Brilliant!"

    Cheryl Mason - Fish & Game Southland

    Read more
  • Austagencies

    "We recognised the opportunity to deploy a system that allows us to centralise all of our communication and rating notes in a structured and controlled manner that has close integration to our core underwriting platform."

    Read more
  • Real Landlord Insurance

    As a boutique insurance brokerage, space is limited in our office and having everyone being able to access information became imperative as our team grows. Investing in the Ferret Software has given us a lunch room and so much more…

    Read more
  • Secret Ballot: Staff Vote Ferret As Best Thing To Happen In 2012

    Staff unanimously voted the implementation of Ferret Software as the best thing to happen in 2012. Each year Matt Jensen Insurance hold a secret ballot where all staff rank the top things that happened during the year. Included in the list are business changes (good or bad)…

    Read more
  • Baileys Insurance

    Auckland based company, Baileys Insurance, had all 13 staff members up and running on Ferret Document Management System in only one day. The bulk scanning process was described as “a piece of cake” and they have not needed to refer to paper documents since the install.… Read more

  • Colliers Save Time with Ferret Document Management System

    “Once our staff changed their mind-set and realised that paper was no longer required, the Ferret system become liberating. We just wish we had installed it five years ago!”

    Read more
  • Hurford Parker

    Ferret Software spoke to Hurford Parker Insurance in Hastings about how implementing Ferret Document Management System improved their bottom-line. They initially purchased Ferret to improve their overall system and processes and to improve the delivery of insurance broking…

    Read more
  • FMR Risk

    The February 2011 Christchurch Earthquake proved to be New Zealand's deadliest peacetime disaster. Ferret Software interviewed insurance broker customer, FMR Risk about the effects of the Earthquakes on their business, and the role of Ferret Document Management Software.

    Read more
  • HEB Construction Ltd

    "The invoices are quicker in reaching the Project Mangers. We are able to be aware sooner if an invoice has been charged to the wrong Job. If I need an invoice returned promptly, it is only a matter of contacting the Project Manager and is a lot quicker than having it signed…

    Read more
  • Wallace Corporation

    We use ScanWatcher to scan all Accounts Payable invoices and shipping documentation, and link them to our ERP system. Users now get access to these documents electronically and no longer have to search through paper based filing systems meaning they spend less time searching…

    Read more
  • ACM Ahlers Insurance Professionals

    "What is most impressive for me in terms of the Ferret software it the ease of coding and storage of documents from the variety of platforms we use. Then of course it is equally important to be able to “find” what you need when you need it. Ferret has over the last few years…

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  • Easdale Surveyors

    "One great feature is the ability to save emails to jobs. E-mail correspondence is huge for each surveying job and with Ferret the organization of these is simple and jobs are separate"

    Read more
  • Port of Tauranga

    "We have used Ferret's ScanWatcher software for over 5 years and find it fantastic. It makes the scanning of documentation a breeze and interfaces really easily with our other systems."

    Read more
  • Airey Consultants Ltd.

    "All relevant e-mails are now saved to each job or client directly from each staff’s Outlook, along with electronic scans of all paper documents and any other electronic document such as Word, Excel, and PDF. Essentially staff are able to find any document they need, when they…

    Read more
  • MOTAT - Ferret AP Approval Case Study

    MOTAT is New Zealand's largest transport, technology and social history museum and process around 600 accounts payable invoices per month. Ferret’s Accounts Payable Approvals System was implemented instantly and fully replaced our invoice tracking process after only one month.…

    Read more
  • Star Underwriting Agents

    Star Underwriting Agents is New Zealand’s largest and leading specialist Motorcycle insurance agency, insuring the largest number of motorcycles in New Zealand and continuing to grow. Using Ferret Software as our centralized electronic document archiving system we are able to…

    Read more

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