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Download PDFMOTAT is New Zealand's largest transport, technology and social history museum and process around 600 accounts payable invoices per month. Ferret’s Accounts Payable Approvals System was implemented instantly and fully replaced our invoice tracking process after only one month. Additional training wasn’t an issue as Ferret’s system has a self-explanatory user interface.
MOTAT is New Zealand's largest transport, technology, and social history museum, and process around 600 Accounts Payable Invoices per month. Prior to using Ferret Software for our Accounts Payable Approvals Process we were photocopying all Invoices before sending the original to Approvers for signing and coding. Once approved, we would replace the photocopied invoice with the signed original and discard the photocopy.
The problems with our Paper Accounts Payable Process were:
Ferret’s Accounts Payable Approvals System was implemented instantly and fully replaced our invoice tracking process after only one month. Additional training wasn’t an issue as Ferret’s system has a self-explanatory user interface.
With our new system, all invoices are bar-coded, referenced into Ferret’s System and scanned in bulk using our existing scanning machine. We then have all invoices available as PDF images, fully indexed by creditor, and available to our whole team which means we no longer need to make photocopy backups. Same as before, the original invoices are sent to Approvers for signing and coding. Once approved, we re-scan the invoices in bulk and the signed originals automatically replace the previous invoice image inside Ferret Software. Ferret it set up to track our approvals process and each invoice is updated to “Fully processed” which is outstanding because unpaid and unapproved invoices are easily tracked.
Ph: 0800 FERRET (337738)
+64 9 281 3294