Simplifying Document Management and Invoice Processing

Make Enquiry

Ferret Blog

Updated: November 18, 2012

Tweet

The following are the results of a survey conducted with some of our ScanWatcher customers throughout New Zealand, Australia, SE Asia and Europe.

Reasons to view an Accounts Payable invoice

Managers can access invoices straight from the finance system's enquiry screens.
Routing electronically for approval and coding.
Internal and External Audit can access invoices without having to visit the sites.
Invoices can be easily retrieved and sent to Government funding bodies upon request.
Supplier queries can be answered easily by anyone who has access to AP enquiries.
Ensure that correct account has been debited as original coding is written on the invoice (our AP goes to bureau who does the data entry and they can mis-enter what was written on the invoice).
Copy of the invoice needed to return goods.
Find supplier's contact details like phone number as we want to get in touch with them again.
Want to reorder from the same supplier and need to know product code(s).
Prove invoice has been paid by checking invoice number etc when supplier questions payment.
Check date invoice was received as it is stamped on the invoice.
Check payment terms on invoice.
Check GST compliance of invoice if questioned.
Check subsequent invoices don't include items already paid for.
Auditors wanting to check transactions.
To verify it is from the right supplier.
To verify it is for right amount for right goods (like the details of items purchased, GST amount, discounts etc.).
To verify that the invoice is addressed to the right person.
We need to have this image as Finance cannot assume the correct goods/service are received at the staff end.

Link the scanned image of your Accounts Payable Invoices directly into your Accounting System using ScanWatcher. Please contact us for a no obligation consultation.

Make an Enquiry Back to list

Our Customers

Nelson Airport fully automated with Ferret Software

"Our AP processing has just moved from fully manual to fully automated with Ferret and has resulted in a streamlined, efficient process"
Read more
Ferret is going like a Rocket!

Ferret is going like a Rocket! We highly recommend Ferret for Accounts Payable Automation

Commercial Manager at Red Stag Timber
Read more
Carr and Haslam Limited

"We are very happy with Ferret, no issues, find everything we want and its easy. We like it, love it and it does a great job."

Chris Carr
Read more
User Story - Managing Export Shipping Documentation at Tenon

Manufacturing Giant Tenon manage over 5000 new Export Shipping Paper Documents each month. They were looking for a way to streamline this business process and found that Ferret Document Management System was a great fit.

View the video on YouTube - click here
Read more
Southern Cross

“Today, we’ve halved the processing time per invoice and expect this to reduce further as we refine the import process and expand its use across other processes.”

Dreeson Andrew, Financial Controller at Southern Cross Health Society (Auckland, NZ)
Read more
Southern Cross

“Today, we’ve halved the processing time per invoice and expect this to reduce further as we refine the import process and expand its use across other processes.”

Dreeson Andrew, Financial Controller at Southern Cross Health Society (Auckland, NZ)
Read more
Tenon

“Ferret Software is user friendly and simple, implementation is completed without huge time effort, and the support team are always readily available to support with full knowledge in the product.”

IT Manager Tenon Manufacturing Ltd.
Read more
Tenon

“Ferret Software is user friendly and simple, implementation is completed without huge time effort, and the support team are always readily available to support with full knowledge in the product.”

IT Manager Tenon Manufacturing Ltd.
Read more
Whittaker’s

Our factory generates a lot of paper records every day and traceability is very important to us. Ferret has enabled us to store all our files in a systematic order and we are able to access records whenever we want them.
Read more
Webbline Agriculture Ltd

“Ferret AP Approvals System achieved our goal to be as efficient as possible in the Admin area. As Ferret has a sync the two systems are able to talk to each other. If an Auto.I.T EQUIP user is finding they have a bottleneck in their AP process I would recommend that they look…
Read more
John Rae Insurance

"It's been a great way to store documentation electronically in a systematic and orderly manner. We like the way you can link accounts, input notes and search for clients and documents."
Read more
Fish & Game

“Ferret totally improved our ability to get our hands on information, saves us a lot of time, and we just love it. It’s easy to operate, Brilliant!"

Cheryl Mason - Fish & Game Southland
Read more
Austagencies

"We recognised the opportunity to deploy a system that allows us to centralise all of our communication and rating notes in a structured and controlled manner that has close integration to our core underwriting platform."
Read more
Real Landlord Insurance

As a boutique insurance brokerage, space is limited in our office and having everyone being able to access information became imperative as our team grows. Investing in the Ferret Software has given us a lunch room and so much more…
Read more
Secret Ballot: Staff Vote Ferret As Best Thing To Happen In 2012

Staff unanimously voted the implementation of Ferret Software as the best thing to happen in 2012. Each year Matt Jensen Insurance hold a secret ballot where all staff rank the top things that happened during the year. Included in the list are business changes (good or bad)…
Read more
Baileys Insurance

Auckland based company, Baileys Insurance, had all 13 staff members up and running on Ferret Document Management System in only one day. The bulk scanning process was described as “a piece of cake” and they have not needed to refer to paper documents since the install.… Read more
Colliers Save Time with Ferret Document Management System

“Once our staff changed their mind-set and realised that paper was no longer required, the Ferret system become liberating. We just wish we had installed it five years ago!”
Read more
Hurford Parker

Ferret Software spoke to Hurford Parker Insurance in Hastings about how implementing Ferret Document Management System improved their bottom-line. They initially purchased Ferret to improve their overall system and processes and to improve the delivery of insurance broking…
Read more
FMR Risk

The February 2011 Christchurch Earthquake proved to be New Zealand's deadliest peacetime disaster. Ferret Software interviewed insurance broker customer, FMR Risk about the effects of the Earthquakes on their business, and the role of Ferret Document Management Software.
Read more
HEB Construction Ltd

"The invoices are quicker in reaching the Project Mangers. We are able to be aware sooner if an invoice has been charged to the wrong Job. If I need an invoice returned promptly, it is only a matter of contacting the Project Manager and is a lot quicker than having it signed…
Read more
Wallace Corporation

We use ScanWatcher to scan all Accounts Payable invoices and shipping documentation, and link them to our ERP system. Users now get access to these documents electronically and no longer have to search through paper based filing systems meaning they spend less time searching…
Read more
ACM Ahlers Insurance Professionals

"What is most impressive for me in terms of the Ferret software it the ease of coding and storage of documents from the variety of platforms we use. Then of course it is equally important to be able to “find” what you need when you need it. Ferret has over the last few years…
Read more
Easdale Surveyors

"One great feature is the ability to save emails to jobs. E-mail correspondence is huge for each surveying job and with Ferret the organization of these is simple and jobs are separate"
Read more
Port of Tauranga

"We have used Ferret's ScanWatcher software for over 5 years and find it fantastic. It makes the scanning of documentation a breeze and interfaces really easily with our other systems."
Read more
Airey Consultants Ltd.

"All relevant e-mails are now saved to each job or client directly from each staff’s Outlook, along with electronic scans of all paper documents and any other electronic document such as Word, Excel, and PDF. Essentially staff are able to find any document they need, when they…
Read more
MOTAT - Ferret AP Approval Case Study

MOTAT is New Zealand's largest transport, technology and social history museum and process around 600 accounts payable invoices per month. Ferret’s Accounts Payable Approvals System was implemented instantly and fully replaced our invoice tracking process after only one month.…
Read more
Star Underwriting Agents

Star Underwriting Agents is New Zealand’s largest and leading specialist Motorcycle insurance agency, insuring the largest number of motorcycles in New Zealand and continuing to grow. Using Ferret Software as our centralized electronic document archiving system we are able to…
Read more